OHIO DEPARTMENT OF EDUCATION
What is SAFE ?
The Ohio Department of Education (ODE) launched the Security Application For
Enterprise (SAFE) Web portal in May, 2003. SAFE is a Web Portal and a "single
sign on" software security solution for ODE customers.
Why was SAFE deployed ?
SAFE provides more security to Web
applications on ODE’s Web site (www.ode.state.oh.us). All new Web applications
that require security and have been released since May 2003 can be accessed
through the SAFE portal.
The portal provides ODE customers with an added measure of convenience.
Eventually, an individual will need only one secure account for most ODE Web
applications he or she is authorized to use. ODE customers expressed frustration
with the large number of passwords and custom security systems rolled out with
each new Web application. SAFE addresses those concerns and provides customers
with one "portable" password and username for a variety of ODE Web applications.
SAFE also provides a centralized and consistent security approach and electronic
signature authority for electronic transactions.
SAFE is sometimes
referred to as the “Web Portal,” so “SAFE account” and “secure ODE Web Portal
account” are synonymous.
The Web portal provides ODE customers with more security because it limits access to
secure Web applications to only
authorized users. Authorized users are
generally identified by “roles”, which are customer groups. The SAFE
portal is tightly coupled with the Ohio Education Directory System (OEDS). Every
district and community school must assign someone to the role of “OEDS
Organization Administrator.” In some instances, the OEDS organization
administrator might be the district superintendent. Only the person with the
“OEDS Organization Administrator” role has the access to assign roles to other
personnel within a particular school district.
The initial SAFE account
authentication or "identity validation" occurs centrally, while authorization to
access secure ODE Web applications generally occurs in a decentralized manner in
the Ohio school districts. This approach reflects Ohio's long history of
school district "local control" and leverages the valuable assets of familiar
personal relationships and current human resources data among local school
Each SAFE account is unique, and is not shared among individuals, school
district or organization staff.
Every "secure" action by a SAFE account owner in a secure ODE Web
application is logged and stored for security auditing.
How do I get a SAFE account?
The SAFE sign-up procedure is automated and authenticates users by
leveraging real-time Ohio driver license and Ohio identification data. Please
use this link to initiate the identity authentication and sign-up process:
What if I don't have a valid Ohio driver license or
Ohio identification card?
Identity authentication can be conducted using a variety of third-party
documentation. Please contact the SAFE Administrator for details:
How do I use my SAFE account?
To access a secure Web application, two things must occur. First, users must
request their own SAFE account, which has a unique account name and password.
Second, they must have the appropriate role (or roles) assigned to them in OEDS
by their OEDS and/or SAFE administrator. If these two requirements are met, then
users should automatically be granted access to the application(s) for which
they have authorization. SAFE also supports roles/groups not included in the
Users who log into the SAFE portal are taken to a personal, secure Web portal
page with hyperlinks to the Web applications for which their role grants them
access. If the user name appears, but no links appear on the personal Web Portal
page, that means the user has an active SAFE account, but is not authorized to
access any Web applications. When accessing a Web application, users are able to navigate within it
based on their assigned role. For example, in a given application, someone in a
"superintendent" role may have “signature” authority, while someone in an "EMIS
coordinator" role may have "editing" access.
How do I get Web application links listed on my
ODE Web Portal home page?
Contact your local OEDS Organization Administrator if you would like to be
added to a particular role for your school district or organization. The OEDS
role associated with your SAFE account will determine what level of secure
application access is available, and which application links are listed on your
secure ODE Web Portal home page. If your organization or
school district does not currently have an OEDS Organization Administrator,
please contact the customer support representative for the Web application for
which you are requesting access. That "contact us" information should be listed
as a link on the main
navigation menu on the left side of the Web application's home page.
For additional help, please contact the ODE SAFE Administrator: